Who it’s for
Hotel software for room types, groups and your whole team
Front desk, housekeeping and the office in one system: every channel in one calendar, a cleaning list that writes itself, rooms held for groups, and the month’s numbers ready for your accountant.
Free while you set it up. Card when you go live, first payment after 7 days.
A day at your hotel
An ordinary day, moment by moment — and the part of Staywarden that handles each one.
- 07:00Handled in: Daily routines
Check-outs become the cleaning list
Every departure is already a clean and every arrival a prep, so housekeeping starts the day with its own list on the phone. You see what is done, and by whom.
- 10:15Handled in: Channels
A Booking.com guest changes dates
The change lands in your calendar on its own, and the nights they gave up go back on sale on every other channel. The cleaning follows the new dates.
- 12:30Handled in: Calendar
A wedding asks for twelve rooms
Book them as options: the rooms stay closed on your channels until the date you agree, and are released by themselves if nobody confirms. Add a Hold for a group, and a room a wedding guest cancels stays with the group instead of going back on sale.
- 21:40Handled in: Messages & WhatsApp
A guest writes late at night
Booking.com and Airbnb messages land in one inbox, with the booking beside them. On Complete, WhatsApp too — and the Warden has a reply ready. You read it and press send.
- Month-endHandled in: Money
The month closes without a spreadsheet
Revenue by channel, commission, costs and VAT, the result for each room type, and the files your accountant asks for. On Complete, every finished stay gets its invoice — with your VAT, in a series that never skips.
Built in for a hotel
What hotels check before they switch. Each one opens the part that does it.
Room types, not just rooms
Twelve identical doubles are one room type with twelve rooms. The channels sell it as one type, and availability goes out as the number still free.
ChannelsRates and rules, set once
Seasons, a floor no discount goes below, a non-refundable rate, prices by number of guests, minimum stays and closed arrival days — sent to every channel.
PricesFive roles, one login each
Administration, front desk, housekeeping, grounds and accounting. Everyone signs in with their own email and sees only their part. Cleaners never see money.
TeamOccupancy, average rate and RevPAR
Revenue by channel and by month, pickup, how far ahead guests book, and which channel really pays you the most.
AnalyticsA monthly report for your owners
Pick the sections and who gets it. You read and approve it, and it goes out as a PDF on your day.
MoneyInvoices with your VAT
A PDF invoice for every finished stay, with your company details, your VAT and a number series that never skips. On Complete.
Invoicing
What hotels ask us
Straight answers, limits included.
Do you handle room types, or only single rooms?
Room types. A type has a number of identical rooms — set Identical to 12 and it is one type with twelve rooms, sold as one room type on Booking.com and the other channels. A block can close some of them or one specific room, and you pay per room type, not per room.
Can we hold rooms for a group or a wedding?
Yes. Book the rooms as an option: they stay closed on your channels until the date you agree — at the latest the day before arrival — and are released by themselves if nobody confirms. A Hold for a group then keeps any night a cancellation frees inside the group’s dates for the group, in the same moment, instead of putting it back on sale; Book for the group or Release decides it. There are no allotments or corporate rate plans.
What does it cost for a hotel?
You pay per room type, not per room: seven identical rooms of one type count once, and a closed room type is not billed. Essential is $59 a month and Complete $99, each with one cabin or room type, plus $10 for each one after that. More than 30 rooms in total? We set it up with you and send you a price for your place. Monthly, no lock-in.
Will Staywarden set our prices for us?
No. There is no dynamic pricing: Staywarden never changes a price on its own. You set the prices, seasons and rules, and the same numbers go to your booking page and every channel. The Outlook compares what is booked with your target for the next twelve months and suggests raising, holding or lowering — you decide.
Which rate plans go to the channels?
Two per room type: your standard rate and, if you switch it on, a non-refundable rate a set % cheaper — never below your floor. Prices by number of guests go out too. There are no meal plans: breakfast and other extras are added to the stay, priced per stay, per person or per night.
We already use a PMS. Can Staywarden run next to it?
Not in live sync. Staywarden is the PMS, with the channel manager built in, so it replaces the one you have. You bring your bookings over from a CSV or Excel export, and a dry run shows duplicates and clashes before a single booking is saved.
Can one login run several hotels?
Not today. A login belongs to one property, and there is no switcher between properties. Inside that property, everyone on your team has their own login.